PRIVACY POLICY

Lextranja Advocatenkantoor

In force since: 22/08/2022

We are particularly concerned about the privacy of our clients and other individuals whose data we process (“Data Subjects”) and treat personal data with the strictest confidentiality and always in accordance with applicable law.

The Privacy Policy is intended to inform you in a transparent way about the data we collect, its purpose, how we use it and the rights you have in relation to the processing of such data.

It is important to read this Privacy Policy carefully. If you have any other questions, please do not hesitate to contact us at evelien.verstraeten@lextranja.be.

  1. WHO IS THE CONTROLLER FOR THE PROCESSING OF PERSONAL DATA?

Lextranja Advocatenkantoor is the controller for the processing of your personal data.

Lextranja BV,

Martelarenplein 20E 3000 LEUVEN

KBO-nr.: 0779.353.032

evelien.verstraeten@lextranja.be

Lextranja Advocatenkantoor processes personal data transmitted to it in accordance with the legislation in force, and in particular Regulation 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, applicable as of 25 May 2018 (hereinafter “GDPR“).

  1. WHAT DATA DO WE COLLECT

We collect your data – including personal data – for various reasons set out below (cf. point 3). The personal data submitted to Lextranja Advocatenkantoor are those which you have voluntarily submitted to us in response to (a request for) the provision of our services. More specifically, this concerns the following data:

  • identification data (surname, first name, civil status, e-mail address, date of birth, address, employer, department, position, telephone number, copy of identity card or passport, family composition);
  • your bank details (bank card number, IBAN and BIC/SWIFT), VAT number, details of your profession, income and invoicing;
  • profession, associations/administration/company of which the Data Subject is a member;
  • our communication (via e-mail or other);
  • preferences, previous work, university or school qualifications and any other information mentioned in the CV and letter of motivation;
  • the type of domain with which you connect to the Internet;
  • the IP address assigned to you;
  • the date and time of your access to our website;
  • location data or other data relating to the communication;
  • the pages you viewed on our website;
  • the type of browser, platform and/or operating system you are using;
  • the search engine and the keywords used to find the website;
  • your browsing preferences;
  • any other personal data required to provide our services;
  • any other data that you would communicate to us.

In the context of the services, sensitive personal data may be processed. These include the following personal data:

  • Data concerning trade union membership, health, criminal convictions and related offences or security measures, and any other type of sensitive data whose processing is necessary for the purposes of processing a file.

The processing of such sensitive personal data is based on the following legal grounds:(i) the data subject’s explicit consent;(ii) the personal data are manifestly made public by the data subject;(iii) the processing is necessary for the establishment, exercise or substantiation of legal claims;

  1. WHY DO WE COLLECT AND PROCESS YOUR PERSONAL DATA?

We collect your data mainly in order to provide our services, manage your file, send you our newsletter or other direct marketing, improve our service, fulfil our legal, accounting and deontological obligations, manage knowledge and expertise, manage contacts, suppliers, disputes and our administration, follow up on job applications, and more generally, to communicate easily with each other. Finally, your data also enables us to improve and facilitate your navigation on our website.

  1. BASED ON WHAT LEGAL GROUND DO WE PROCESS YOUR DATA?

The legal basis of the processing of your personal data is:

  • the Data Subject’s consent;
  • the execution of any request from the Data Subject or the necessity for the performance of a contract with the Data Subject

We do need to collect some of the Data Subject’s data to answer any of their requests and manage their case.  If the  Data Subjects chooses not  to  share  this  data  with us,  it  may render  the  performance  of  the  contract impossible.

  • A legal obligation imposed on us;

It is required to collect and retain certain data in order to comply with various legal obligations, mainly tax and accounting obligations.

  • our legitimate interest insofar as this is in line with the interests, liberties and fundamental rights of Data Subjects.

We have a legitimate interest in providing and exchanging this information with Data Subjects, mainly in order to respond to requests or to improve our services, prevent abuse and fraud, check the regularity of our acts, exercise, defend and protect our rights, for example in litigation, as well as to prove a possible violation of our rights, manage and improve our relations with Data Subjects, continuously improve our Website as well as our products/services, except if these interests are overridden by interests or freedoms and fundamental rights of the Data Subjects that require the protection of personal data. In any case, we shall ensure that a balance is kept between our legitimate interest and the respect for the private life of the Data Subjects.

If the legal basis for our processing is based on consent, the Data Subjects shall have the right to withdraw it at any time without affecting the lawfulness of the processing carried out prior to the withdrawal.

  1. HOW DO WE COLLECT YOUR PERSONAL DATA?

The majority of your data is communicated to us through your active intervention (e.g. by e-mail, handing over documents, by telephone, etc.) or through a third party at your request (e.g. Legal Aid Office, social worker, etc.). This is the case when you provide us with your personal data in the context of a request for services. Other data, such as the date and time of your access to our Website, the pages you have viewed or your location data, are collected automatically, through consulted servers and “cookies” placed on our Website. place. For more information on what a cookie is, how useful it is and the exact data it collects, please read our cookie policy.

  1. WORDEN UW PERSOONSGEGEVENS BEVEILIGD?

We are committed to protecting the privacy of Data Subjects. We maintain a strict privacy policy and take all appropriate measures to ensure that our servers, to the extent possible, prevent unauthorised destruction, loss, disclosure, use, access or modification of your data.

The Data Subjects undertake not to carry out any actions that violate this Privacy Policy, the Cookie Policy or, in general, the law. Offences against the confidentiality, integrity and availability of computer systems and data stored, processed or transmitted by them, or the attempt to commit any of these offences, may be punished by criminal law.

  1. HOW LONG ARE YOUR DATA STORED?

We keep your data for the time necessary to achieve the purposes pursued (see point 3). Once this purpose has been achieved, we delete them.

Lextranja Advocatenkantoor may also retain personal data after the provision of the Services, including correspondence or requests for assistance addressed to Lextranja Advocatenkantoor, in order to answer questions or complaints which may be sent after the completion of the file and in order to comply with all applicable laws, in particular tax laws or any other legal provisions. Lextranja Advocatenkantoor has, inter alia, a professional obligation to retain all data (including personal data) received in the context of a matter or assignment where it has provided legal services for a period of seven years after the completion of the assignment.

  1. WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THESE RIGHTS?

At any time, you can request to correct, delete, control, transfer, grant access, oppose the use and request the restriction of your data. To do so, simply send us an e-mail at the following address: evelien.verstraeten@lextranja.be.  Once we have verified your identity, we will do whatever is necessary as quickly as possible.

  1. WHO HAS ACCESS TO YOUR DATA?

Our employees and processors have access to your data, but only to the extent necessary to fulfil the purpose of the processing (see point 3) (such as providers of technical services, messaging services, providers of logistics services, IT companies, consultants, marketing services, accounting services, etc.). Each of these is subject to a strict obligation of confidentiality.

Furthermore, we may also share your data with third parties insofar as this is required for the follow-up of your file or if this results from a legal obligation. This includes the following categories of recipients: counterparties, family or associates of clients, lawyers, magistrates, court clerks, social workers, government authorities, arbitrators, mediators, experts, translators/interpreters, bailiffs, members of the Order of lawyers (including the Legal Aid Office), notaries and other persons involved in the case, auditors, government authorities and any other person with whom we may come into contact in connection with the management of a case.

  

  1. ARE YOUR DATA TRANSFERRED TO OUTSIDE THE EEA?

Lextranja Advocatenkantoor only transfers data to a non-EEA country if that country provides an adequate level of protection within the meaning of applicable law, in particular the GDPR or within the limits permitted by the same, e.g. by ensuring data protection through appropriate contractual provisions.

  1. WHAT IS OUR POLICY REGARDING DATA OF MINORS?

We only process data from minors in the context of files we handle for them, always with the involvement and/or consent of the parents or guardian.

  1. WHAT HAPPENS IF OUR PRIVACY POLICY IS MODIFIED?

Please do not forget to consult the Privacy Policy on a regular basis, and ideally with every new consultation of our Website. The effective date of the Privacy Policy corresponds to the one mentioned at the beginning of this document.

  1. WHAT CAN I DO IN CASE OF A DISPUTE?

No one benefits from long court procedures. In the event of a dispute, we are committed to promoting dialogue and openness in search of an amicable solution. You can also contact the Belgian Data Protection Authority (Data Protection Authority, Drukpersstraat 35, 1000 Brussel, contact@apd-gba.be).

The validity, interpretation and/or implementation of the Privacy Policy are subject to Belgian law, to the extent permitted by the applicable rules of private international law. In the event of a dispute about the validity, interpretation or implementation of the Privacy Policy, the courts of the judicial district of Leuven will have exclusive jurisdiction to the extent permitted by the applicable rules of private international law.

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